TT Collegium
The Collegium—made up of representative students, advisors and staff—is a forum in which program suggestions, ideas, and feedback are discussed. Additionally, student and faculty issues that arise are brought forward for resolution.
Meetings
Two collegium meetings will be held each year at the start of each term and additional collegium meetings can be called (via video conference) at any time between intensives or whenever the Institute is in session. For both issues and ideas, request that your student, faculty, or staff representative add an agenda item to the next collegium meeting, or between residencies to call a collegium meeting by video conference.
If you are a representative and have an issue personally, you will request a peer to represent you.
Agenda
All agenda items are due from reps to all collegium members 48 hours in advance. If a student or advisor has an issue they shall state the issue, goal, and desired outcome in writing 48 hours in advance of a meeting. Agenda items not submitted on time will be reviewed if time permits it. Another meeting may be called for new items at any time at a residency or by video conference.
Representatives
Representatives’ responsibilities include organising annual online meetings with their class or faculty at least two days prior to a Collegium session, collecting and submitting agenda items to the collegium members and representing the class or faculty’s agenda items to the Collegium.
Note: If a representative feels at any point their Collegium responsibilities are interfering in any way with their studies, research, or other responsibilities, it is simply a matter of sending a letter to the Director with their decision to resign. Notice and a call for a new representative to express interest will be announced in the next Digest. Letters of interest from potential representatives is sent to the director and a new representative will be assigned in consultation with fellow researchers, faculty and staff.
Minutes Takers and Moderators
The roles of meeting chair and note takers can rotate between the collegium members. A staff note taker is also an option. Responses to issues raised in one meeting will be reported via an Outcome Report in the following meeting. Minutes and outcome reports will be available in PhD Central and announced in the Digest.
Outcome
If a complainant believes procedures were followed incorrectly, and is therefore dissatisfied with a collegium decision, the next step is to bring the issue to the Board of Faculty Advisors via the Director for review.
Confidential Issues
If you have any issue of a personal nature, which does not concern the group and therefore is not relevant to the collegium process, please submit a TT Issues form or reach out to Chella (TT Director) or, Ren (Accessibility Support).